Along with your tax records and other paperwork, you’ll maintain an archive of signed liability waiver forms. That archive helps protect your business if something goes wrong. After all, the only truly useful waiver is one you can actually find when you need it.
But you probably don’t have an infinitely expanding filing cabinet, or a Mary Poppins suitcase. So the question is real. How long do you actually need to keep guest or employee liability waiver forms after they’re signed?
Storing liability waiver forms
How long you should keep signed waiver forms depends on your business’s location. Different legal systems apply different rules. In some places, the statute of limitations on liability claims could be two or three years from your last interaction with a customer. In others, it may be longer.
For this specific question, it’s best to speak with your lawyer or legal advisor. That way, you won’t dispose of anything you might need later.
Generally speaking, though, there’s a simple way to sidestep the question entirely. Take the process online, and keep every waiver in secure storage for as long as you like.
The benefits of online liability waiver storage
With the right online waiver solution, you can store countless signed waivers in a database. Skip the printers, staples, and folders entirely. Send guests a link, they complete it in their own time, and the system uploads it automatically. Every response becomes searchable instead of buried in a folder.
If you’re using Wherewolf, that also means:
- A professional, contactless waiver and check-in experience
- Waivers completed by link or QR code
- Reservation system integration for automated waivers and messaging
- Insights into guest decisions and behaviour, not just signatures
With an online waiver system, storage and security stop being something you have to think about.
Want to see it in action?
If you’re not sure yet whether an online waiver solution is right for your business, testing it out is free and easy. Try the system with your own liability waiver example.
Simply register for a free Wherewolf Lite account, or book a personalised demo today.